Privacy Policy

Last updated: Aug 20th, 2025

GenomeTails (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with us, in compliance with the EU General Data Protection Regulation (GDPR) and Finnish law.

1. Who we are

GenomeTails Ltd (business ID 3554298-5) is an animal genetics advisory company based in Finland.
Data controller: Dr. Jonas Donner, GenomeTails Ltd
Email: info@genometails.com
Address: Åminnenranta 4 A, 02780 Espoo, Finland

2. What personal data we collect

We may collect the following personal data:

  • Contact details (name, email, phone number, address)
  • Information you provide in contact forms (e.g., pet breed, disease, family history)
  • Billing and payment information (if applicable)
  • Technical data (IP address, browser type, website usage)

In addition to your contact details (such as name, email address, and phone number), you may choose to provide information about your pets, including breed, pedigree, health history, genetic test results and genotype data. While this information does not concern human personal data, it is handled with the same level of confidentiality and care.

3. How we use your personal data

We use your data for:

  • Responding to your inquiries and providing advisory services
  • Managing bookings and consultations
  • Sending occasional service updates (only if you have explicitly provided consent)
  • Fulfilling legal obligations (e.g., accounting, invoicing)

If you choose to tick the box on our contact form to receive occasional updates, we will use your name and email address to send you information about GenomeTails services, news, or educational resources. You will only receive these updates if you have actively given your consent. You can withdraw your consent at any time by clicking the unsubscribe link in any email you receive from us, or by contacting us directly at info@genometails.com. Your details will not be shared with third parties for marketing purposes.

4. Legal basis for processing

We process your personal data on the following bases:

  • Contract: to provide the service you request
  • Consent: if you opt in to receive updates
  • Legal obligation: to comply with tax and accounting laws
  • Legitimate interest: to ensure site security and improve services

5. Data sharing and storage

We do not sell your data. We may share it with:

  • Service providers (e.g., email, website hosting, payment processors)
  • Authorities when legally required

Data is stored securely within the EU/EEA unless otherwise stated.

6. Data retention

We keep your data only as long as necessary:

  • Contact form inquiries: up to 3 years, unless a longer period is required for ongoing services or legal obligations.
  • Service records and billing: up to 6 years (per Finnish accounting law)
  • Marketing communications: until you withdraw consent

7. Your rights under GDPR

You have the right to:

  • Access your data
  • Request correction or deletion
  • Withdraw consent at any time
  • Restrict or object to processing
  • Data portability
  • File a complaint with the Finnish Data Protection Ombudsman (tietosuoja.fi)

8. Cookies and analytics

Our website uses cookies to improve user experience and collect anonymous visitor statistics via Google Analytics. Non-essential cookies (such as analytics) are only activated with your consent. For details, see our Cookie Policy.

9. Updates to this policy

We may update this Privacy Policy when needed. The “last updated” date above will reflect changes.

10. Contact us

If you have questions about this Privacy Policy or your data, please contact:
Dr. Jonas Donner, GenomeTails Ltd
Email: info@genometails.com
Address: Åminnenranta 4 A, 02780 Espoo, Finland